Holiday Cottage Rental Terms & Conditions
Sandboys Dune & Sandboys Coast
Definitions
The Owner
Mr. & Mrs. Patrick Hay of 80 rue de la Gare, 62180 Conchil-
The Hirer
The person or persons jointly and severally, partnership, corporation, limited company or other organization which completes and returns a Booking Form
Booking Form
The form signed by the Hirer giving details of the Term and the Rental at which the Hirer offers to hire the property in accordance with the Terms and Conditions.
Property
The houses known as Sandboys Dune and Sandboys Coast together with outbuildings, terraces and gardens made available to the Hirer by the Owner.
Term
A period of a number of days or one or more weeks for which the Hirer agrees to rent the Property and during which the Owner agrees to let it.
Booking Deposit
The initial payment of 20% of the Rental paid in advance by the Hirer to the Owner to reserve the Property for the period of the Term.
Rental
The amount which the Hirer agrees to pay the Owner for the hire of the Property for the period covered by the Term.
Damage and Condition Deposit (DCD)
A sum of money paid by the Hirer to the Owner which is returned less any deductions made by the owner to cover damages, dilapidations or the cleaning of the house if the Hirer leaves it unreasonably dirty.
Inventory
A list of the contents and equipment of the Property and its outbuildings terraces and gardens and their condition at the start of the Term.
Terms and Conditions
The Property is offered for holiday hire subject to acceptance by the Owner of the Hirer's application, for a period of one or more weeks (the Term)
1. An initial telephone/email reservation is valid for 10 working days from the initial contact date. If by this time the Booking Deposit has not been received by the Owner, the letting period in question will return to available status and may be booked by anybody. The Booking Deposit may be accepted if received after the 10th day if no other booking has been received covering all or part of the same term but if such other booking has already been received and confirmed then the Booking Deposit will not be accepted but will be returned within 10 working days of receipt.
2. Once the signed Booking Form and deposit (20% of the Rental) has been received
and accepted the Owner will confirm acceptance of the booking by letter or e-
3. Payment of the Booking Deposit and the balance of the Rental when due is to be
made by cheque (euro or sterling) or cash (euros or sterling) sent by First Class
(airmail rate) Post, or a method of electronic transfer (this must be pre-
4. The balance of the Rental must be paid no later than six weeks before the start of the Term.
5. At the time of payment of the balance of the Rental, (or on arrival at the Property), the Hirer will pay to the Owner the Damage & Condition Deposit (DCD) of £175 or the equivalent sum in Euro (€250). If the DCD is paid on arrival, it must be paid in cash.
6. The DCD less any deductions will be returned promptly on completion of the Term accompanied by a statement itemising any deductions which may have been made for damage or unreasonable cleaning costs. The DCD shall not limit the Hirer's liability to the owner, and damages of a nature and scale deemed by the Owner not to be sufficiently covered by the DCD will be evaluated by an appropriate contractor of the Owner’s choice and the Owner will be entitled to recover the cost of reparations from the Hirer. Where appropriate, legal action may be taken.
7. If the Hirer wishes to cancel the booking the following cancellation charges may be made by the Owner:
a. If the cancellation is notified to the Owner in writing at any time prior to 6 weeks before the start date of the Term a charge of 20% of the Rental.
b. If the cancellation is notified to the Owner after the date referred to in para 7.a above, but prior to 2 weeks before the start of the Term a charge of 75% of the Rental.
c. If the cancellation is notified to the Owner after 2 weeks before the start of the Term a charge of 100% of the Rental.
8. If, in the event of circumstances beyond the Owner’s control, the Owner is compelled to cancel an agreed Term, he may do so by notifying the Hirer as early as possible before the start of the Term and offering alternative dates. If no alternative dates can be agreed between the Owner and the Hirer the Owner will refund all moneys received from the Hirer in respect of the booking and the Agreement will be terminated. The Hirer will not be entitled to receive nor will the Owner be liable to pay to any further compensation.
9. Any notification of cancellation required to be given under clauses 8 and 9 above shall be by Registered post to the last known address of the intended recipient
10. On arrival at the Property the Owner will present the Hirer with an Inventory listing the contents and accurately describing the condition of the Property (the Inventory). The Hirer will be deemed to have accepted the accuracy of the Inventory unless he brings any discrepancy to the attention of the Owner within 2 hours.
11. The Owner agrees to offer the Property in clean condition at the commencement
of the Term. The Hirer agrees to leave all parts of the Property and its contents
listed in the Inventory in a good and clean condition at the end of the Term such
that the Owner can reasonably complete preparations for another hirer within a 3-
12. The Term shall commence at 16.00hrs on the first day and finish at 10.00hrs on the last day. The Owner shall not be obliged to offer accommodation before the time stated and the Hirer shall not be entitled to remain in occupation after the time stated.
13. The Hirer agrees not to act in a way which might cause disturbance to residents of neighbouring properties.
14. The Hirer shall report to the Owner without delay any defects in the Property or breakdown or damage, howsoever caused, to the contents, equipment, plant, machinery, or appliances in the Property or garden, so that arrangements for repair and/or replacement can be made as soon as possible.
15. Under no circumstances shall the Owner's liability to the Hirer exceed the amount paid to the Owner for the Term.
16. The Owner shall not be liable to the Hirer:
a. for any temporary defect or stoppage in the supply of public services to the Property, nor in respect of any equipment, plant, machinery or appliance in the Property or garden.
b. for any loss, damage or injury which is a result of adverse weather conditions, riot, war, strikes, or other matters beyond the control of the Owner.
c. for any loss, damage, or inconvenience caused to or suffered by the Hirer if the Property shall be destroyed or substantially damaged before the start of the Term and in any such event, the Owner shall, within ten working days of notification to the Hirer, refund to the Hirer all sums previously paid in respect of the Term.
17. The Hirer is not permitted to take cats, dogs or any other animals to stay in the Property during the rental period
18. The use of the accommodation, grounds, equipment and other amenities is entirely at the Hirer's risk and the Owner accepts no responsibility for any injury, loss or damage to the Hirer, members of the Hirer's party, or guests of the Hirer, whether personally or to their belongings or vehicles.
This contract shall be governed by English Law in every particular including formation
and interpretation and shall be deemed to have been made in England.
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